Category Archives: Personal Organistion

Is Facebook trying too hard?

Gina Trapani - Smarterware

I read a Twitter post by @smarterware quoting Joe Moon’s article on Facebook’s New Timeline Feature (here http://bit.ly/r5Reru) who draws an analogy/parallel between Facebook and the wedding photographer. Both add value to the “events” of our lives however, as Jo points out, there becomes a point where the “event” begins to change and be adjusted by the wedding photographer who is permitter more and more authority to change the wedding. “Stand over here”. “Let’s wait a few minutes until the sun comes out” and so on. All the time the wedding photographer has the brides best interest at heart – we hope – and all the more the wedding photographer is making our important day according to their schedule and their values. Is Facebook doing the same as the wedding photographer? Is Facebook trying too hard?

@JeffJarvis has insight into these kinds of things and has led me to create a theory: that people, groups of people that is, do not inherently want to be organised. They want to self-organise. I believe that Facebook is beginning to do what governments do, and people resist; they organise us. There is a point where Facebook and the wedding planner begin to ruin the wedding. There is a place where governments start to ruin the country they are governing. We only have to look at the economy at the moment to see that.

Jeff often asks the question (such as in his book, “What Would Google Do?”) “What business are you in?” Is Google in the search business or the advertising business. Is Yahoo an Internet company or an Entertainment company. Jeff would say, for example, that the G is in the advertising business. Facebook, according to yours truly, is in the advertising business too, however my observation is that Facebook eloquently organises our social lives for us and for that we give them our eyeballs, our time and our information. Google on the other hand gives eloquence to information predominately, not society. Not yet anyway. Google organises our websites, our emails, our calendar. Facebook organises our friends.

That is why I see Google having a much harder time at launching a social network. They’re DNA is to eloquently organise data and to add value to that data. Facebook eloquently organises our social lives and adds value to that. The wedding planner eloquently organises our memories and adds value to that. Being a search engine Google is not built to create social networks, hence the complete, embarrassing failure of Wave, and Buzz, to name a few.

We – the people – want Facebook to give eloquence to our social lives. To our data – but not to organise us. In the same way that we do not want Google to have too much information – too much power – we don’t want Facebook to have too much power over our social lives. When Facebook starts to divide and create borders around not only our data but our friendships, our groups, they have crossed the line. They are trying too hard. They have become a government.

Now this is not a post about predicting an exodus from Facebook. Far from it. There are too many barriers to exit. (See Porters 5 Forces). This is an observation that the business Facebook is in is organising people. Jeff Jarvis once wrote that Google “eloquently organises information” making it useable and valuable in a way that advertisers are happy to pay for.

As the people of the world give freely and willing information that governments drool over they need to take the warning that we – the people – do not want to be organised.

http://www.buzzmachine.com/2010/04/06/bill-of-rights-in-cyberspace-amended/

Links: www.buzzmachine.com, www.twit.tv, www.thinkupapp.com


What’s happening in the future of: personal organisation

There is a plethora of information sites these days. Signals are coming from everywhere.

Phone messages come in.
Skype messages come in.
Emails come in.
Voice mails come in.
Facebook messages come in.
LinkedIn requests come in.
Video calls come in.
Books arrive that you are to read.

Information overload!

There is also a lot of content going out:

You have books to write, calls to make, actions to…well..action.

How do you organise these? I say to you: the cloud.

Allow your email to do the work for you. How?

1. Keep your inbox empty. Use files/labels/folders to organise.
2. Use an Urgency Based system. File things (at #1) according to urgency and importance.
3. Reply to emails immediately and immediately archive them.
4. Assign those tasks at #1,2,3 to your calendar.

Then all you need to do is work on your daily agenda. If you’re smart you can even set up the cloud to email and sms your daily agenda to yourself. That way your inbox is always empty, people are always replied to and everything you need to do, think about or action is in 1 email: your daily agenda.


iPad usefulness

The iPad is a tool. Like any tool you need to learn how to use it. When used right, with the right apps you can boost productivity, but it has serious debilitating limitations imposed by Apple. The iPad is not a phone. It does not allow you to multiple-task in the way a laptop does (You can multi-task in the sense of running 2 apps simultaneous however this is not true multiple-tasking. For example you cannot watch a movie and email/chat at the same time. This sucks when I want to take notes or visit a web page whilst watching This Week in Google with lep Laporte). When you switch to email the movie stops. Bummer) -2points. You can’t tether to iPhone so you have to have 2 data sims -2 points. It’s not “smart” enough to know when to switch your blutooth between devices example: you’re watching a movie on iPad using BT headset, your phone rings – you have to disconnect BT from iPad then connect BT to iPhone. Bad news. Silly -2 points. So what’s that out of 10? 2.

In summary the iPad is a consumption device. You can type and everything however you tend to grab the laptop is f it’s there. If ou ever had a laptop nearby you would always dump the iPad and grab the laptop. The only benefit of the iPad is it’s mobility. It’s GREAT when you’re on a tram or at a cafe and want to watch a news video or use flipboard (awesome!!!) however when you’re at home or the office – why would you use an iPad? It’s good taking notes in church. I find that I can do anything I can do on the iPad on the iPhone. However I find that on the iPad I only use Mercury browser (for gmail etc) and occasionally twitter. I never use any apps. For example if I want a map I use my iPhone. If I wanted to produce (rather than consume) content (ie write a blog essay or newsletter) I would not use the iPad.

Also double-bummer no flash so 90% of videos don’t work. Yes YouTube works and ustream.tv however 90% of websites that have embedded videos don’t work.

Did you know google has released it’s own tablet that only has chrome browser? No operating system! That’s the future – everything i do in the browser. As I said on the iPad I pretty much only use a browser.

iPad 2 promises more. We’ll wait and see. For me I am going for the Chrome based Google Tab or Android phone and tablet, Xoom.


How to keep your inbox empty!

If you’re normal you will have 1000s of emails in your inbox. The most productive way to stay productive us to keep your inbox empty. Watch this video on how to control your inbox. This is a video response to the blog post Personal Organisation and inspired by Gina Trapani’s book, “Lifehackers Guide to working smarter and faster”


Living by design or by default

When you live you have two choices:

  • Live by feelings, or
  • Live by decisions
  • If you live by feelings you will always be tossed around: by those around you, by your circumstances, by your mood or by your diet.

    If you live by decisions, you take control. You slap the lizard. You become the master of your destiny.

    Many people do not set goals and I tell you, if you do not set goals YOU WONT ACHIEVE ANY.

    “Fail to plan and you plan to fail” is what my marketing professor taught me at Swinburne.

    How do you live a life by decisions, and not feelings:

    1. Be honest with your self. Shakespeare said, “This above all: to thine own self be true, And it must follow, as the night the day, Thou canst not then be false to any man.”
    2. Make decisions, write them down and bloody do it!
    3. Hold yourself accountable to your decisions. Be inflexible on that ONE thing. Stay focused.
    4. Tell others around you of your decisions. (Tip: choose Champions not naysayers – they suck!)
    5. Reward yourself when you do achieve your goals.
    6. Take a rest. Don’t be a work-a-hitler
    7. Give the praise and glory for God when you do win as it is He that every blessing comes!


    Personal organisation


    New: Video tutorial showing how this works!
    A great marketing strategy without supporting and complimentary systems will fail. (A great website with no one checking the contact form is useless!) So here is a great system to become the KING of your digital world:

    Control your Outflow

    Consolidate all of your output; be it work emails, implementation of tasks, people you see, calendar entries into ONE PLACE. I use this system:

    A. Use Gmail (or Hotmail) for everything. That’s right. Make the decision that EVERYTHING in your life goes through your inbox. Then use your inbox to determine what to do.
    B. File every email you are sent or send or send yourself. Make sure your inbox is EMPTY. That’s right. Do this by…
    C. Creating folders or “labels” (in Gmail) according to urgency and importance, such as for example:

  • Personal Urgent & Important
  • Personal Not Urgent & Important
  • Work Urgent & Important
  • Work Not Urgent & Important
  • D. Then file every email, task, newsletter, and appointment into one of these categories. You may make other folders for filing, however these are for ACTIONING or implementing your outflows. (Any email that is not Important gets archived FOREVER as it is not important. This was you control your information. Now how to control your actioning or output or implementation:
    E. On the appropriate day of the week (such as a work day) go through the emails in the Work Urgent and Important folder first, and then get to the Work Not urgent & Important folder second. If you don’t get to the not urgent folder don’t worry – it’s not urgent!
    F. Go ahead and ENTER all the Urgent and Important Tasks and Appointments into your calendar, or do them right away as you feel led. When you discover Urgent and Important appointments ENTER them into your Gmail Calendar.
    G. Finally set your calendar options/settings to EMAIL you alerts for ALL appointments (or, I use a daily agenda notification only) and that is what you work on for the day! My calendar notification naming my current daily appointments, calls and tasks is therefore the ONLY this I need to work on, and the only thing I allow to stay in your inbox until you have completed them. Then I delete them.

    That is how to control your outflow – ensuring everything you need to think about is the only thing in your inbox.

    Your new system will consolidate all your inflows into one page, and consolidate all your outflows (emails, tasks, calls, reminders, appointments) into another page: Your inbox (which should be empty all the time due to this system!) Enjoy!


    Gmail redundancy

    As much as we love the cloud we need to be honest Gmail may be down one day? Also you may be locked out of Gmail, forget your password or worse get black-listed? So what do you do? Create a redundancy.

  • Create a Hotmail or Yahoo Mail Account
  • Export your Gmail Calendar
  • Export your Gmail Contacts
  • Import the above
  • In Gmail settings add your new Hotmail or Yahoo account as a forwarding account
  • Enjoy being safe!


    Consistency

    def. The condition of standing or adhering together, or being fixed in union, as the parts of a body; existence; firmness; coherence; solidity.

    I can’t believe I haven’t written a post on consistency

    At the end of the day the person who wins is the person who doesn’t quit.

    I am convinced that the guy on Fortune 500 list, the man with the most beautiful wife, and the business with the highest market share is there because a better, more deserving and more qualified contender quit.

    Consistency has everything to do with endurance: stickability.

    1. Don’t start anything unless you intend to finish it
    2. Give yourself at least 5-10 years to achieve serious goals
    3. Don’t put off anything you can do today until tomorrow
    4. Use momentum when it’s there
    5. Review your goals daily
    6. Start now and don’t stop
    7. Never look back

    Consistency then is creating a system that works, and sticking to it.

    Drew Barrymore: “I pray to be like the ocean, with soft currents, maybe waves at times. More and more, I want the consistency rather than the highs and the lows.”


    Bread and basics

    What bread are you eating this morning? Have you slapped the Lizard this morning? The bread of goals and plans and values is a good way to start the day. Do you see what your moving towards? The opposite is terrifying! Focus, consistency (or continuance as Master Mark Kelsey puts it) is key. So a balanced diet of setting goals, believing in yourself and quieting the Lizard are fundamental.


    As Sifu Seth says, “Your lizard brain is here to stay, and your job is to figure out how to quiet it and ignore it”

    The greatest Kung Fu Masters with the highest degree of awesomeness (note: quote from Kung Fu Panda) all have major setbacks, some have migranes, some have thorns, but we all must silence the Lizard.

    silence the lizard brain

    10 ways to silence the Lizard brain:
    1. Set goals, make those your focus
    2. Surround yourself with Champions – people who believe in you
    3. Reward yourself when you achieve small objectives
    4. Take rest daily, if not weekly
    5. Know your “burnout” look for the signs when you need a rest
    6. Speak to a mentor: wisdom is in the council of many
    7. Be yourself. Nothing saps energy more than trying to be someone else
    8. Be honest. Know your weaknesses. Outsource them.
    9. Smile. Seriously chemicals are released that make you happy.
    10. God space or refocus. Go to where “God is” not where He isn’t.

    We’re on a journey so let’s enjoy the ride.

    Walking with you.


    Google Me

    I succumed to ordering business cards even though my online presence is well proliferated. I’m easily found. I have a public identity on Google Profiles: www.google.com/profiles/ this is my new home (replacing Facebook) on the Internet. I do have the advantage of being the only Jonathon Sciola in the world. But what if you’re Jo Smith? Do you use Linked In or Facebook? Do you promote Skype or your mobile number? Now the world is mixed: work collected are friends on facebook (even clients) and your wife gives you a credibility plug on Linked in. It’s crazy.

    I’m going for “Google Me” – soon to be released Facebook style solution by Google. But until then if you Google me which result is really me?

    Check out this article:

    http://mobile.pcmag.com/device2/article.php?CALL_URL=http://www.pcmag.com/article2/0,2817,2366027,00.asp

    So whoever you are be search-able.


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